Office Administrator (F/T)

Description : Polytechnique Environmental, Inc. (Polytechnique) is seeking to hire an Office Administrator. This position will play an integral role supporting our staff and commercial office space in Bellflower, California. The Office Administrator will keep our office space running smoothly, coordinate events, serve as a receptionist in the front office, and support procurement of supplies and services.

Job Details
Title: Office Administrator
Company: Polytechnique Environmental, Inc.
Application Period Opens: May 1, 2021
Salary: $15 - $25 per hour
Job Type: Full-time
Start Date: September 1, 2021
Location: 9837 Belmont Street, Bellflower, California

Desired Qualifications
Education:
There is no minimum education requirement for this position, but candidates should have good communication, decision-making, and organizational skills.
Software:
Basic skill or ability to learn Office 365 and Adobe Acrobat DC Standard
Experience:
10 years of experience in a commercial or retail environment
Location:
Candidates residing in a HUB Zone (sba.gov), preferred residence in Bellflower, California
Skills:
The following skills are essential for the role:
• Basic oral communication and writing skills
• Basic understanding of document production (scanning, printing, and assembly)
• Basic document management skills
• Good interpersonal skills
• Ability to establish priorities, follow directions, and work with minimal supervision
• Excellent coordination skills and the ability to perform in a fast-paced environment
• Strong organization and time management skills
• Ability to handle multiple, concurrent tasks
• Ability to receive and take positive action on constructive feedback

Company Description
Polytechnique provides environmental engineering services to municipal and industrial clients. We specialize in environmental compliance, engineering, and sustainability services. Our goal at Polytechnique is to support clients as they address their unique environmental challenges. Polytechnique’s success is based on understanding our clients’ unique challenges and engaging the right resources to deliver reliable, efficient solutions.

Responsibilities:
The successful candidate will be responsible for making sure our Bellflower office is running smoothly. Once we move into the new space, the Office Administrator will be responsible for maintaining spaces is a neat and orderly fashion, welcoming visitors, answering phone calls, procuring break room and janitorial supplies, keeping track of company vehicles, coordinating meetings, setting up events, processing incoming mail, sending out mail and packages, making local deliveries, reviewing and paying utility bills from Polytechnique accounts, overseeing janitorial services, and providing clerical support for projects.

General responsibilities include office maintenance, running the front office, keeping stock, and procuring supplies, and event planning. More specifically:
• Schedule and coordinate meetings and telephone calls
• Schedule company training events
• Order, pickup, and set up food and beverages for meeting attendees
• Set up meeting spaces and clean up spaces after meetings
• Serve as the receptionist for the front office, greet guests, and answer phone calls
• Check, sort, and distribute mail
• Date stamp invoices and statements
• File company, client, and project documents
• Order, pick up, organize, and take stock of office, janitorial, and break room supplies
• Keep the offices supplies organized
• Keep food and beverages stocked in the break room
• Oversee the janitorial and other building contractors
• Maintain the break room including making coffee, washing dishes, and cleaning up spills
• Coordinate waste and recycling pickups
• Review and pay utility bills from Polytechnique accounts
• Update the editing, field work, and vacation calendars
• Engage and be proactive in internal relationship building with staff
• Copy, scan, and email documents
• Support report and proposal assembly and delivery

Contact : Polytechnique Environmental, Inc. | Engineering and Consulting (polytechenv.com)

Phone: 562.294.6032

Email: info@polytechenv.com

Deadline for Applying : Aug 31, 2021 03:55 PM